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Gate Entry Update Project

Project Goals:  

  1. Clean up the database with minimal disruption to homeowners. All Association vendors have unique codes that are used to verify presence on-property

  2. Establish uniform standards for data entry to preserve accurate data

  3. Ensure approvals and verifications are in place to preserve security features

  4. Make it easy for homeowners and vendors to initiate accounts, use, and understand features

  5. Develop policy statement or guidelines to ensure perpetual record accuracy

Employee

Timeline

February 1 - Febuary 12

Additional communications (eblast, bulletin boards, community calendar).  Questions to the property management company

February 14 2025

All homeowner responses due to property management company. Compilation of the information will begin immediately afterwards.

March 10 2025

Letter mailed to homeowners providing updated gate entry information

March 17 2025

Changes implemented on-site
Additional communications (eblast, bulletin boards)

December 2024

Background work and project definition

January 2025

Letters mailed to homeowners, to request confirmation of lot access information

March 22-23 2025
1pm - 3 pm

Board Officer will be at the Wood Gate to help homeowners with clicker serial number identification (bring the clicker)

March 31 2025

Phase out of old and non-verified gate codes and remote clickers begins.  All homeowners should validate clicker serial numbers; homeowners contact the property management company to reactivate if needed.

Ongoing Spring/Summer 2025

Homeowners should contact property managment company to register clickers by serial number; the form below can also be used.  If not already registered, please do so right away to avoid deactivation.

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Remote Clicker Registration

Using Gate Entry

Please register each clicker by providing the serial number to the property management company. The serial number is on a sticker, on the outside and on the inside of the unit, and also on the card inside the unit.


If it is not easily accessible, please note three instances of entry to the community (gate, date/times) on the form below. This can be used to help identify the remote clicker prior to verification and final confirmation.

Property Ownership
Homeowner - Resident
Homeowner - Property is Rental
Renter - Resident

Entry Information

Please make a note of the gate, date, and approximate time entering the community using the same remote clicker, for three instances. Then, record this information to the form below. This will be used to find the serial number of the clicker and for confirming clicker registration. Use a separate form for each distinct clicker.


To switch between AM and PM, click on the letters AM or PM.

First Instance

Gate1
Time1
Time
HoursMinutes

Second Instance

Gate2
Time2
Time
HoursMinutes

Third Instance

Gate3
Time3
Time
HoursMinutes

Thank you for your participation. Information is compiled on a monthly basis, and will be verified. Homeowners may be contacted for final confirmation. After pressing the Submit button below, a thank you message should appear for at least 20 seconds, then a blank form will appear.

Mesquite Grove Estate Homeowner's Community Association

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