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Mesquite Grove Estates HOA
Gate Entry Update Project
Project Goals:
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Clean up the database with minimal disruption to homeowners. All Association vendors have unique codes that are used to verify presence on-property
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Establish uniform standards for data entry to preserve accurate data
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Ensure approvals and verifications are in place to preserve security features
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Make it easy for homeowners and vendors to initiate accounts, use, and understand features
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Develop policy statement or guidelines to ensure perpetual record accuracy
Timeline
February 1 - Febuary 12
Additional communications (eblast, bulletin boards, community calendar). Questions to the property management company
February 14 2025
All homeowner responses due to property management company. Compilation of the information will begin immediately afterwards.
March 10 2025
Letter mailed to homeowners providing updated gate entry information
March 17 2025
Changes implemented on-site
Additional communications (eblast, bulletin boards)
December 2024
Background work and project definition
January 2025
Letters mailed to homeowners, to request confirmation of lot access information
March 31 2025
Phase out of old and non-verified gate codes and remote clickers begins. All homeowners should validate clicker serial numbers; homeowners contact the property management company to reactivate if needed.
Ongoing Spring to Winter 2025
Homeowners should contact property management company to register clickers by serial number. If not already registered, please do so right away to avoid deactivation. NOTE - many clickers were not assigned to the correct homeowners historically.
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The update project is complete. Homeowners are to contact the property management company for changes (include your lot number). Lot codes and clickers are to be deactivated when houses are sold; new owners to request new lot codes and activate serial numbers for clickers upon assuming ownership.
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