Mesquite Grove Estates HOA

Projects
In addition to onboarding to new roles, revitalizing communications, events, and committees, and working with the management company on items of community interest begun prior to September 2023, the Board and Committees have been working items like these listed below:
Community Representation
To fill a vacancy for our Community Representative, candidates from three law firms were interviewed. The best fit legal firm was selected, and approved by the Board.

Asphalt Recommendations
To better understand street crack repair, sealing, and eventual top surface overlay, a three-vendor neighborhood walk and information session took place 10/19, with Vision Management Company vetted suppliers.

Lighting for Entrances
Although green state-of-the-art at the time of installation, this system has fallen into some disrepair. Evaluations are being made for repair versus different replacement technologies.

Annual Budget
Budgets are evaluated and submitted in the quarter prior to the next fiscal year. The 2024 budget was refined based upon comparisons with to-date actuals from 2023, vendor contract review, the existing reserve study, and modelling from previous years. A number of adjustments were made to refine this planning document for 2024. The effort continued to be refined for the 2025 budget. Next-year budgets are printed on the back of the December assessment billing statement.

Pet Waste Station Refresh
In appreciation of pets and their owners who clean up after them, volunteers reworked rusted and paint-faded stations to improve the appearance, saving money over replacing or vendor refurbishment! Before, during and after pictures shown below.

Vendor Management
Supplement property management company efforts to ensure appropriate oversight

Paint Palette Revision
Developed with extensive hands-on work with architectural paint chip samples by a team of community and professional color experts, the body colors were selected by the community in a first-ever community-wide survey, the palette harmonizes with the design of the community, consistent with our CCR's. In addition to predefined schemes, residents may request approval of any of the coordinating colors with body styles, for additional flexibility while maintaining harmony. Need help? A color book and committee member consult are available upon request.

Project Teams
Understanding that many homeowners would like to help with community-wide activities, but may not have time for a standing committee, the concept of a short term Project Team, with engagement and opportunities to meet neighbors as added benefits was developed. Please volunteer today, using the volunteer tab on our community website, form included with the billing statement, or a contacting a Board member or property management company representative.

Bid Process
Higher dollar value expenditures require at least three competitive bids. A uniform bid summary is essential to provide analysis for selection and vendor approval. This business process is in development.

Events and Decorating Committee
Continuing to build on strong involvement, this team has sponsored many community events, including a garage sale, movie nights, and food trucks, with more fun activities to come!

Sidewalk Repairs
Cracked sidewalks repaired, aligning with supporting structures for drainage areas
